How can you really become more efficient at time management and what does it take?
We have talked about the importance of managing your time. In addition, we have also spoken about how people often become stressed because they find their time running is slipping through their fingers.
The main problem with time management everyone faces is that quite frequently, they have no idea what happens with their time and how it flies away.
Many adults in the US are faced with this problem. And the most important consequence is that they start feeling overworked and stressed.
The following pro tips will help you organize your time in a more efficient manner.
3 Great techniques for efficient time management
Here are 3 techniques that you can implement to master efficient time management.
Technique #1 – Keep track of everything you do throughout an entire day
In order to establish where your time flies, you need to start with keeping a journal. In this journal, you will jot down all the activities you perform in a single day.
Poor management skills are usually nothing but habits. And they repeat in the same manner over and over again, causing chronic stress.
Unless you know what you are dealing with, you cannot really discover what is wrong.
Here is how your journal should look like. Each activity you write down must be graded with a number from 1 to 4.
1 stands for ‘waste of time’, 2 stands for ‘a bit time consuming’, 3 stands for ‘proper use of time’. And finally, 4 stands for ‘great use of time’.
Keep this journal for about 2 weeks, but remember to not be overly self-conscious about it.
The role of the journal is to give you an accurate portrayal of your daily activities. All without intervening or changing anything yet.
Technique #2: Change your activities to experience less stress
Everything we feel like we need to do in a day can be graded as mentioned earlier, when we talked about the journal.
The picture of daily activities tells us where we are spending too much time without using it wisely.
However, now we will head a bit in a different direction and talk about the activities we feel like we never have enough time for.
For these activities, you should make a different list. These are the activities you wished you would have more time for.
It does not matter how silly this list may sound to use once you put down all the things you wish to do more.
Do not over think it; just write down whatever comes to mind. If they come to you naturally, this only means that you truly feel you miss them in your daily life.
These activities, once completed or properly integrated with the rest of your schedule, are sure to reduce your stress and that is why they are so important.
Changing your activities to experience less stress counts toward being a better manager of your time.
This technique and the one described above go hand in hand.
Once you discover what activities are time wasters and which ones are actually what you want to do more, and you become stressed because of not having time for them, it will be easy for you to replace them.
Of course, many people work long office hours, but even if the time they have at their disposal is reduced, good time management will help them reduce stress and allow them to enjoy their lives more.
Technique #3: Find a different approach on how to do various activities
Another reason why people tend to waste time when they are performing different activities is their tendency to perform them in an inefficient manner.
Besides noting down all the activities in your day and deciding which are the biggest time-wasters, you need to pay a little attention to how you are performing those activities.
The key to establishing a good routine that will allow for good time management is to change your approach to how you perform these activities.
You should not think in terms of eliminating time-wasters from your program. In fact, they may all be activities you need to be performing.
However, it might be the way you are doing them that is inefficient. And, in turn, this ends up stressing you a great deal.
Here is an example to see how this works.
Let’s say that you are the type of person who spends a lot of time on social media.
You log in to Facebook and go through your list of friends to see what they have been up to, every one or two hours.
If this activity takes you 10 minutes each hour, imagine how much time you actually spend doing this.
Reduce it to checking Facebook only once or twice daily, and you will free up a lot of time.